Inventory of HHS Corporate Records 2001
(Listing of Record Groups and Series)

More information about these records is available upon special request. Access to certain records may be denied for reasons of confidentiality.

RECORD GROUP 1: ADMINISTRATIVE RECORDS

BOARD MEETING RECORDS (1894-1999) 2 cu. ft. CONFIDENTIAL
Series Description: Minutes, agendas, reports, correspondence, and financial material relating to meetings of the HHS Board of Trustees. Records are filed chronologically.

CORRESPONDENCE (1937-1969, Bulk Dates: 1951-1998), 3 cu. ft., 3 boxes.
Series Description: General correspondence relating to publicity, membership, board meetings, collections, museum shop sales, internships, employment, traffic problems, genealogy, and other aspects of the organization. There is no correspondence for 1979. Records are filed chronologically.

INSURANCE RECORDS (1980-1995, Bulk dates: 1980-1991) .5, cu. ft., 1 box
Series Description: Policies, correspondence, receipts, and other materials chiefly relating to the insurance of HHS properties and collections. Records are filed chronologically.

LEGAL RECORDS (1894-2000) 2 cu. ft., 3 boxes. CONFIDENTIAL
Series Description: Contracts, agreements, deeds, wills, correspondence, financial records, and other records chiefly relating to HHS properties, lawsuits, and bequests and donations made by benefactors.

MEMBERSHIP RECORDS (1901-1925, 1956-1998), 1 cu. ft., 3 boxes
Series Description: Records kept by the Administrative Assistant relating to membership and dues and donations received by the Society. Records organized into two subseries. Folder are either arranged alphabetically by type of records or chronologically.

PERSONNEL RECORDS (1983-1998) .33 cu. ft., 1 box. CONFIDENTIAL
Series Description: Employee lists, some with payment and social security number information, resumes of job applicants, position acceptance agreements, terminations and evictions, workmen's compensation records, and health insurance information. Folders are filed alphabetically by type of records.

SCHOLARSHIPS (1995-1999) 1 cu. ft., 1 box CONFIDENTIAL
Series Description: Processed scholarships, both awarded and refused, filed alphabetically by name of applicant. Also includes some administrative files and scholarships of the Huguenot Society of America.

SUBJECT FILES (1964-2000) 2 cu. ft., 2 boxes
Series Description: Miscellaneous files kept by the general HHS office staff, including the Director, Assistant Director, and Office Manager. The records cover a variety of subjects, including events, committees, personnel, buildings & grounds, grants, tours, annual meetings, family associations, genealogy, collection brochures, and other related matters. Records are filed into series by creator. Folders are arranged alphabetically by subject. There are currently no records in the series from 1979-1996.

RECORD GROUP 2: FINANCIAL RECORDS

ACCOUNT BOOKS AND LEDGERS (1895-1993) 2 cu. ft., 3 boxes
Series Description: RECORDS STILL UNPROCESSED, DESCRIPTIONS UNAVAILABLE. BOX LISTS AVAILABLE UPON REQUEST

BANK STATEMENTS AND INVOICES (1965-1997) 16.5 cu. ft., 23 boxes
Series Description: RECORDS STILL UNPROCESSED, DESCRIPTIONS UNAVAILABLE. BOX LISTS AVAILABLE UPON REQUEST

MISCELLANEOUS FINANCIAL RECORDS (1894-1995) 8.2 cu. ft., 11 boxes
Series Description: RECORDS STILL UNPROCESSED, DESCRIPTIONS UNAVAILABLE. BOX LISTS AVAILABLE UPON REQUEST

PAYROLL RECORDS (1979-1996) 5 cu. ft., 5 boxes
Series Description: RECORDS STILL UNPROCESSED, DESCRIPTIONS UNAVAILABLE. BOX LISTS AVAILABLE UPON REQUEST

REPORTS (1958-1994) 7.5 cu. ft., 8 boxes
Series Description: RECORDS STILL UNPROCESSED, DESCRIPTIONS UNAVAILABLE. BOX LISTS AVAILABLE UPON REQUEST

RECORD GROUP #3: COLLECTIONS, BUILDINGS & GROUNDS RECORDS

ARCHIVES ADMINISTRATIVE RECORDS
THERE ARE CURRENTLY NO INACTIVE RECORDS STORED IN THE ARCHIVES RELATING TO ARCHIVES ADMINISTRATION. ALL RECORDS CREATED BY THE ARCHIVIST ARE CURRENTLY ACTIVE.

BUILDINGS & GROUNDS ADMINISTRATIVE RECORDS (1960-1997), 3.33 cu. ft., 4 boxes
Series Description: Records created or compiled by HHS staff and outside consultants relating to all aspects of property management and building restoration. These records include security files, architectural and archeological reports, grant proposals, financial records, project manuals, correspondence, etc.

CURATORIAL ADMINISTRATIVE RECORDS
THERE ARE CURRENTLY NO INACTIVE RECORDS STORED IN THE ARCHIVES RELATING TO CURATORIAL ADMINISTRATION. ALL RECORDS CREATED BY THE CURATOR ARE CURRENTLY ACTIVE.

LIBRARY ADMINISTRATIVE RECORDS (1964-1999) 1 cu. ft., 1 box
Series Description: Reports, correspondence, ledger, invoices, visitor's register, and other papers relating to various aspects of the operation of the HHS Library. Specific areas covered include genealogical correspondence, acquisitions, book sales, volunteers, and microfilming. Folders arranged alphabetically by subject or type of records.

MISCELLANEOUS COLLECTION RECORDS (1898-1999) 1.2 cu. ft., 2 boxes
Series Description: General records that either relate to several series within this record group or have not yet been processed at the series level. Records include photographs, news clippings, exhibit records, correspondence, etc.

RECORD GROUP #4: PUBLIC RELATIONS

EVENTS FILES (1908-2000) 5.17 cu. ft., 9 boxes
Series Description: Correspondence, brochures, reports, itineraries, photographs, clippings, and other records relating to events held by the Society. Records are organized into series largely by name event.

PRESS AND PUBLICITY FILES (1940's - 1999) .7 cu. ft., 2 boxes
Series Description: Records created or maintained by the Publicist and other members of the main office staff. Records include press releases, news clippings, flyers, journal articles, and photographs.

SALES RECORDS (1975-1995, Bulk dates: 1976-1980.) 1 cu. ft., 1 box
Series Description: Sales correspondence, order lists, receipts and invoices chiefly relating to orders for products and books sold in the HHS Museum shop. Records arranged chronologically.

TOURS/EDUCATION RECORDS (1899-1999) 1.67 cu. ft., 3 boxes
Series Description: Visitation records, letters, questionnaires, and other records relating to tours and education programs offered by the Society.

RECORD GROUP #5: FAMILY ASSOCIATIONS AND AFFILIATED ORGANIZATIONS

BEVIER-ELTING FAMILY ASSOCIATION (BEFA) RECORDS 1.5 cu. ft., 2 boxes
Series Description: RECORDS STILL UNPROCESSED, DESCRIPTIONS AND FOLDER LISTS CURRENTLY UNAVAILABLE. Some genealogy files relating to the BEFA can be found in the FFA Genealogy Files, HHS Box #117.

CENTURY HOUSE HISTORICAL SOCIETY (SNYDER ESTATE) RECORDS (1972-1989) 1 cu. ft., 1 box
Series Description: Estate and legal papers, carriage inventories and appraisals, accounts, biographical material. Includes will of A.J. Snyder 1972. 

CRISPELL FAMILY ASSOCIATION (CFA) RECORDS, 2 cu. ft., 4 boxes
Series Description: RECORDS STILL UNPROCESSED, DESCRIPTIONS AND FOLDER LISTS CURRENTLY UNAVAILABLE

DESCENDANTS OF THE NEW PALTZ PATENTEES (DNPP) RECORDS (1935-1963):
Series Description: Reports, correspondence, minutes, constitution and by-laws, and membership applications and lists of the organization "The Descendants of the New Paltz Patentees." Folders arranged alphabetically by type of records.

DEYO FAMILY ASSOCIATION (DFA) RECORDS, 2.5 cu. ft., 4 boxes
Series Description: RECORDS STILL UNPROCESSED, DESCRIPTIONS AND FOLDER LISTS CURRENTLY UNAVAILABLE

DUBOIS FAMILY ASSOCIATION (DBFA) RECORDS (1966-1999), 1 cu. ft., 1 box
Series Description: Correspondence, architectural research, minutes, and other records of the DuBois Family Association. Other architectural materials of the DuBois Fort are located in the Archives Flat Files. Minutes and financial records held in the DBFA office.

FREER-LOW FAMILY ASSOCIATION (FFA) RECORDS, 1.5 cu. ft., 3 boxes
Series Description: Administrative, financial, and genealogical records relating to the Freer Family Association.

GEROW FAMILY ASSOCIATION (GFA) RECORDS, 5 cu. ft., 5 boxes
Series Description: RECORDS STILL LARGELY UNPROCESSED, DESCRIPTIONS AND FOLDER LISTS CURRENTLY UNAVAILABLE. 

HASBROUCK FAMILY ASSOCIATION (HFA) RECORDS, 3 cu. ft., 3 boxes
Series Description: RECORDS STILL UNPROCESSED, DESCRIPTIONS AND FOLDER LISTS CURRENTLY UNAVAILABLE

JACOB ELTING BURYING GROUND ASSOCIATION (JEGBA) RECORDS (1875-2001) 1 cu. ft., 1 box.
Series Description: Deeds, correspondence, reports, minutes, maps, etc. relating to the Elting Burying Ground on Huguenot Street, owned and operated by the Jacob Elting Burying Ground Association. Folders arranged alphabetically by subject or type of records.

LEFEVRE FAMILY ASSOCIATION (LFA) RECORDS, 1.5 cu. ft., 2 boxes
Series Description: Financial and genealogical records created or maintained by the LeFevre Family Association.

LLOYD AUXILIARY BRANCH (LAB) RECORDS (1884-1940), .5 cu. ft., 1 box
Series Description: Receipts, correspondence, financial reports and interment records relating to burying grounds in the town of Lloyd, articles of incorporation and by-laws, minute book, clippings and other records of the Lloyd Auxiliary Branch of the Huguenot Historical, Patriotic, Memorial Society. Folders arranged alphabetically by subject or type of records.

MAGNY FAMILY ASSOCIATION (MFA) RECORDS
Series Description: THERE ARE CURRENTLY NO MFA RECORDS PROCESSED TO THE SERIES LEVEL. SEE: MISCELLANEOUS RECORDS OF VARIOUS FAMILY ASSOCIATIONS, BOX #060.

MISCELLANEOUS FAMILY ASSOCIATION RECORDS, 2 cu. ft., 2 boxes
Series Description: General records that either relate to several series within this record group or have not yet been processed at the series level. Records include financial reports, tax records, photographs, news clippings, exhibit records, correspondence, etc.

SCHOONMAKER FAMILY ASSOCIATION (SFA) RECORDS
Series Description: THERE ARE CURRENTLY NO SFA RECORDS PROCESSED TO THE SERIES LEVEL. SEE: MISCELLANEOUS RECORDS OF VARIOUS FAMILY ASSOCIATIONS, BOX #060.

SENATE HOUSE HISTORIC SITE RECORDS (ca. 1970-1981) 1 cu. ft., 1 box
Series Description: Senate House reports, KEH correspondence, legal agreements, historic landmark certificates, pamphlets, genealogy, photographs, Brykill Estate report.

TERWILLIGER FAMILY ASSOCIATION (TFA) RECORDS, 4 cu. ft., 3 boxes
Series Description: RECORDS STILL UNPROCESSED, DESCRIPTIONS AND FOLDER LISTS CURRENTLY UNAVAILABLE. SEE ALSO: MISCELLANEOUS RECORDS OF VARIOUS FAMILY ASSOCIATIONS, BOX #060.

ULSTER COUNTY HISTORIAN'S RECORDS AND PHOTOGRAPHS (1930's-1980's), 2 cu. ft., 2 boxes
Series Description: Meeting Minutes, correspondence, reports, and other records kept by Kenneth E. Hasbrouck while Ulster County Historian during the 1970's and 1980's, and photographic negatives and reprints of interior and exterior shots of stores, restaurants, groceries, ice cream stands, farms, nature scenes, gatherings of people, churches, country clubs, hunting lodges and other businesses all throughout Ulster County.

YOUNG MORSE HISTORIC SITE RECORDS 1 cu. ft.